The Edit911 Blog

The Academic Writer’s Guide to Pulling An All-Nighter

academic writing academic editing service

Every academic writer has been warned of the dangers of procrastination, and yet at some point you may still end up armed with only a few pages against a fast-approaching deadline. Thankfully, these sleepless nights don’t have to be too difficult. Read on to find out how you can power through a night of academic writing.

Why You Shouldn’t Pull An All-Nighter

writing academic paper

Before giving you the tips on pulling an all-nighter, it’s important to understand that you should avoid it if you can. Sleep deprivation has serious short- and long-term effects that could show in your performance. We’ve listed some of them below:

It makes you cranky

When someone pulls an all-nighter, it shows in the way they act. And who can blame them? Staying up all night brings out the crankiness and impatience in you. What’s more, an article on Healthline notes how sleep deprivation can make you more prone to mood swings, which can eventually escalate to anxiety and depression.

It increases stress levels

Forcing yourself to stay up even for just one night is stressful enough already, and it can lead to burnout if you do it consistently. This kind of prolonged stress can be extremely harmful to your mental health and could do more harm than good to your writing. In fact, psychology experts from Maryville University link mental health to academic performance. This means pulling too many all-nighters won’t help your research in the long run, even if it feels like you’re making a lot of progress.

It decreases your attention span

Every writer knows how crucial it is to have focus and discipline when working on a paper. Unfortunately, pulling an all-nighter diminishes this focus and limits your attention span. Researchers from the University of Turku highlight the connection between sleep deprivation and cognitive performance – the less shuteye you get, the harder it is to concentrate.

Tips For When You Have To Stay Up And Write

editing a dissertation

Now that you’ve been warned, here are some things you should keep in mind when you have no other choice than to pull an all-nighter:

Sleep when you can

While this may seem counterproductive, it’s crucial that you try to nap when you can. Even just short fifteen or twenty-minute naps can help your brain rest and recover, especially when you spread them out throughout the night.

Go easy on the caffeine

The logical thing to do when trying to stay up all night is rely on caffeine, right? Wrong. When you drink too much coffee, you get a jolt of energy and then suffer a crash that you may not be able to fight. If you need some form of caffeine, take it easy on the coffee and opt for tea, instead.

Drink tons of water

You may be able to avoid the caffeine altogether if you drink tons of water during your all-nighter. When your system is happy and hydrated, you’ll be able to focus on the task at hand. Plus, you don’t have to deal with the coffee jitters that decrease concentration.

Plan your night

The most important tip for any writer before embarking on an all-nighter is to go in with a plan. You’re less likely to waste time on social media or stare at a blank screen when you have a clear schedule to follow. Structure your paper and set small goals that you can realistically achieve throughout the night. Don’t forget to factor in your breaks and naps.

Once you’ve successfully gone through an all-nighter, it’s safe to assume you made more than one mistake through your bleary-eyed writing frenzy. Reach out to our talented academic editors here on Edit911 to give your work that much-needed final touch, while you get your well-deserved rest.

Written by Accalia Crystle for Edit911

Share this:

Book Review: Wise Guy by Guy Kawasaki

Wise Guy, Guy Kawasaki’s 15th book, is his most casual, leisurely, and personal of all. Not a memoir or autobiography, rather it’s a loosely constructed series of stories from his life, each teaching lessons and imparting wisdom. Having worked for both Steve Jobs in the early years of Apple, and Google, Guy certainly is a wise Guy!

As he says, “Always tell stories. Use them to illustrate your key points. Stories are ten times more powerful than bullshit adjectives.” With very few adjectives, Guy tells many touching, funny, even embarrassing and self-deprecating stories about his fascinating life. After each story, he shares the wisdom learned and the takeaways we can all apply to our own lives.

Unlike your average business book that fist pumps, shouts and cajoles you, Wise Guy is like a night in a bar with a good friend, enjoying a few beers as he entertains you with amusing tales of his travels through life. You feel like he’s talking to you–which is Guy’s great gift of being able to speak freely and easily, no pretension, no bullshit, as he says.   

book review

One of life’s great lessons for all of us is that we need to enjoy every minute of life and never waste our time or talents. “There are plenty of people who are more talented than me,” says Guy. “And plenty of people who work harder than me, but very few who do both.”

editing service

As Guy advises, “Seek out and embrace people who challenge you. You will learn more from them than from the folks who hold you to lower standards.” I have always sought out Guy’s books because he challenges me and holds me to high standards. You can’t go wrong with the Wise Guy!

Share this:

The Art of Storytelling in Academic Writing: 5 Steps to a Better Research Paper

Life is about stories. We each have one. Humans use stories to create social connections, to share ideas, to entertain, and to inform. Communication takes place through stories, whether fictional, historical, or contextual. But what many people don’t know is that storytelling is just as important when it comes to academic writing.

Manuscripts submitted for publication, dissertations, and other research reports tell the story of a scientific investigation. Stories consist of five major components: setting, conflict, character, plot, and theme. Each component has its parallel in academic writing.

Since I don’t have time to dissect an entire manuscript or dissertation, I’m going to use an abstract to illustrate the concept of storytelling in academic writing. An abstract contains all the major elements of a research report: background, method, results, and conclusions.

Consider the following sample abstract:

The United States is currently facing a shortage of family practice physicians, resulting in fewer preventative health care options for patients and an increasing number of non-urgent visits to hospital emergency rooms. Despite a steady increase in medical school applications, student enrollment is limited due to a shortage of clinical faculty. Previous studies have identified high turnover rates among clinical faculty as a major challenge for medical schools. In the present study, the factors related to successful recruitment and retainment of clinical faculty were investigated by exploring the lived experiences of novice clinical faculty during the role transition from clinical practice to clinical educator.
Three common themes associated with positive role transitions were identified: orientation, training, and ongoing support. The results of this study may assist human resources personnel in medical schools with the development of programs to improve recruitment and retention of novice clinical faculty.

1. The Setting

In a research report, the setting is provided by the background information, which is drawn from the scientific literature. The reader needs to understand the overall problem and how the research topic addresses the problem. A good introduction takes the reader from a broad description of the problem to the specific focus of the study in a series of logical, sequential steps.

In the example above, the abstract begins by describing a nationwide crisis: the shortage of family physicians. The shortage of physicians is due to a shortage of clinical faculty to teach medical students. The shortage of faculty is due to high turnover rates. The high turnover rates are due to issues with recruitment and retention of faculty, which is what the study aims to address. Thus, in a few sentences, the reader is taken from a broad
problem (nationwide shortage of family physicians) to the focus of the study (recruitment and retainment of clinical faculty) in a series of logical steps that clearly explain the relevance of the study to the issue at hand.

 

2. The Conflict

In stories, the conflict is a struggle or an oppositional situation that involves the central character. In research reports, conflicts are based in the scientific literature. Two main types of conflict in research are discrepancies in results and gaps in the literature (i.e., unanswered questions).

When writing a paper or dissertation, a clear description of the conflict serves to engage the reader and imparts a degree of importance to the study. In the example above, the conflict is a gap in knowledge regarding the reasons for high turnover rates among clinical faculty in medical schools. The importance of the study is emphasized by connecting the gap in knowledge to the broader problem: the shortage of family physicians. Importantly, the consequences of the present situation are clearly identified: emergency rooms are being taxed by visits from patients who would be better served by a family physician, and family physicians often engage in preventative health measures to further reduce the need for hospitalization. Thus, in this case, the conflict is presented as a crisis situation with implications for healthcare costs and the health of U.S. citizens.

 

3. The Character

Once the background (setting) has been presented and the reader is made aware of the conflict, it is time to introduce the main character: the study. The study should be introduced to the reader as the solution to the conflict. I like to think of it as the hero swooping in to save the day.

In the above example, the problem has been clearly presented in the first three sentences. The fourth sentence introduces the study by presenting it as the potential solution to the
conflict.

In the present study, the factors related to successful recruitment and retainment of clinical faculty were investigated…

The reader has already been made to understand how the successful recruitment and retainment of clinical faculty relates to the overall problem (the shortage of family physicians). The study is introduced as a means to resolve the problem (by identifying the factors involved in successful recruitment and retainment of clinical faculty). This introduction not only emphasizes the importance of the study to the reader, but also continues to engage the reader and maintain interest. Importantly, the reader is clear about the role of the study in resolving the conflict, and the need for the study is apparent.

Aside from presenting the role of the main character (to resolve the conflict), the reader
also needs to be introduced to the main character. The sentence fragment above ends with the following brief description of the methodology that not only explains how the study aims to resolve the conflict, but also describes the nature of the study itself:

…by exploring the lived experiences of novice clinical faculty during the role transition from clinical practice to clinical educator.

The qualitative nature of the study is made apparent by the description of the method (exploring the lived experiences of novice faculty). In addition, the reader learns that the phenomenon of role transition provides an outcome measure for the study. In other words, factors that are associated with successful recruitment and retention of clinical faculty are assumed to be associated with a positive role transition. Thus, the study is also phenomenological in nature.

With this information, the reader can create a framework, a mental context in which all the information that follows will be interpreted. Once again, this technique serves to engage the reader and reinforce the importance of the study.

 

4. The Plot

The plot consists of the events that happen in a story that relate to the central conflict. In a research report, the plot is simply the description of the study and the results. However, as with fictional writing, the connection to the central conflict must be made clear to the reader throughout the manuscript or dissertation. Confusing plotlines are the bane of any writer.

The purpose of the methods section is to provide a context in which the reader can interpret the findings and to allow other researchers to reproduce the study. Ideally, the methods section is written in a logical order that follows the sequence of events that comprise the method, beginning with sampling and followed by data collection, sorting or filtering (if applicable), and data analysis.

Results should be presented in a format that is easy to follow using visual aids such as tables, graphs, and illustrations as appropriate. The goal should be to make it easy for the reader to access the results. For example, lengthy textual descriptions of measures or statistical data should be avoided. No matter how groundbreaking the research, nobody wants to slog through paragraphs filled with numbers.

Results should be presented in a way that clearly connects them with the research topic. One of the more common mistakes I find when editing a dissertation is the presentation of results that have no clear connection to the research topic. Like a plotline that has no clear connection to the main conflict in the story, such tactics leave the reader with the impression that the material was added to provide bulk rather than substance.

 

5. The Theme

The theme of a story is the central idea or belief that the author wishes to convey. In a research report, the theme is largely found in the discussion of the results and the conclusions drawn from the findings, including implications for future research.

In the sample abstract above, the findings are necessarily brief. However, they convey a central message: novice clinical faculty need proper training, orientation, and support in order to be successful in their transition from practice to teaching. The implications are clear: implementing these practices will help retain novice faculty, which will boost the number of medical students and increase the number of family physicians.

The theme of a study is important: it emphasizes the contribution of the study to the body of knowledge in the field, it offers explanations for unexpected or potentially conflicting results, and it provides the reader with a sense of direction for future studies. In the sample abstract, the last sentence leaves the reader with a sense of future directions for the research.

The results of this study may assist human resources personnel with the development of programs to improve recruitment and retention of novice clinical faculty.

There is an art to writing about results. The researcher must be honest about what the study found (or did not find), point out limitations while not making the study appear weak, and draw conclusions that are clearly supported by the data. While major findings are easier to present in a positive light, the reality of scientific investigation is that studies often yield negative or conflicting results. The ability to demonstrate the importance of such findings is the mark of good academic writing.

I’ve mentioned reader interest and engagement frequently in this article, and you may ask yourself why, as a researcher publishing a study, these things should matter. The truth is that scientists, like many other professionals, succeed by convincing others of the importance and relevance of their work. This is achieved through clear communication
that engages the reader.

Storytelling has been a method of information exchange for humans since we first began to communicate ideas. Thus, applying the concepts of storytelling to academic writing can promote the conditions that are necessary for success. Grants are awarded, promotions are granted, and presentations are well attended all on the basis of clear, engaging communication. There are thousands of scientists out there who possess a high degree of intelligence and are doing work in important areas of research. To stand out among the crowd, you’ll need clear and effective communication. The best way to do that? Tell a good story.

Share this:

The Best Newsletters and How To Write One

The Goodnewsletter.

A newsletter is often distributed to share information among people with common interests. Schools, clubs/organizations, social service groups, and others share information that is of interest and relevance to the target audience. Some newsletters arrive in the mail while others com electronically. No doubt, you likely receive one or more newsletters and at some point, you may have the opportunity to be involved in writing and distributing news for your favorite group.

6 Tips For Writing a Great Newsletter

Know your audience and get their interest.

Take a few moments to decide what topics will interest your audience. Make sure that the content you are putting in the newsletter will connect with the readers on a personal level. Use the six questions of who, what, when, where, why, and how to give your newsletter versatility. Each article needs to give relevant information that will keep your audience interested. You may have to do a little bit of research on the topic(s) in the newsletter but that will make it more valuable for your audience. It is important that you cite sources from your research in the newsletter articles.

The Kevin Rose Newsletter

Have a simple and easy to read format.

Use a font (size and type) that is easy to read. Make sure the format is easy to follow. When possible keep the complete article on one page so that people do not have to search for the remaining paragraphs on the topic. Black text is always best unless you are trying to highlight a few words. Make sure your vocabulary is concise and comprehensible so that everyone of all reading levels can easily understand the content.

Use interesting headlines and pictures.

Use action verbs and write dynamic headlines that grabs the attention of your audience. A picture next to a headline might be the best combination because the picture will grab the attention of your reader and the headline will sell them on the idea that this is must read information. Without an interesting headline, readers may skim over articles. It is also important that articles with more than a few paragraphs have sub-headings to help break up the text.

Information should be accurate, timely, and engaging.

Include a variety of topics and sections that will make your newsletter more interesting to a larger audience. It is best to split your topics equally among activities and news that has occurred since the last newsletter and new items that will be coming up before your next publication date. A calendar of events is always welcome in a newsletter. Above all else, make sure the information you provide in your newsletter is accurate.

A table of contents is helpful.

This can be placed on a side bar or in a small section. Having a table of contents or summary paragraph turns the newsletter into a resource that people know they can easily grab and find the information relevant to them now. Some newsletters are only a table of contents that directs to an external site or blog. This is also great to keep engagement high, since readers are more likely to read shorter newsletters and scan only for information/stories that interest them. It also drives traffic to your website/blog.

Grammar and spelling are important.

After writing your articles, proofread for typos and edit all articles for consistency of writing style. If multiple people have contributed, make sure that the entire newsletter has the same tone and writing style. Always have multiple people proofread for spelling and grammar. Once you believe you have edited enough, go over it one more time.

 

The Four Best Email Newsletters

We get hundreds of emails a day, so the few newsletters that we allow in our inbox are some of the best out there. Do you have a favorite newsletter? If so, leave it in the comments!

Share this: